Data Resources Program Solicitation: Questions and Answers

This page presents questions and answers about the fiscal year 2012 Data Resources Program solicitation (pdf, 22 pages). It may be updated periodically.

Learn more about the Data Resources Program.

Q: Do I have to have IRB approval before I submit the grant proposal?

A: You do not need to have an IRB approval before submitting a proposal.

Q: If I am proposing to use restricted data, do I have to have access to the data when I submit my grant proposal or is it enough to have the application for the restricted data in process?

A: You do not have access to restricted data in order to submit a proposal for analyzing it.

Q: What is the timeframe for the awarding of the grant. This information would help in the development of the budget, proposed time-lines and meeting of objectives and goals.

A: Grant awards are typically announced made at the end of the fiscal year (September 30) and grant funds are usually available by January.

Q: Under what circumstances a multi-year project would be approved.

A: It is rare that analysis of secondary data requires more than a one year grant period and strong justification would be necessary for a multiple year project.

Q: Can NIJ provide an example of a funded grant under this the data resources program from previous years?

A: NIJ does not have a successful application under this program posted However we do have examples of other successful applications under other solicitations.

You also may review the following exemplary final reports from DRP projects:

Q: On page 12, the solicitation states that the program narrative should not exceed 15 pages. On page 22, the application checklist states that the narrative is 25 pages or less.  I want to know which is the correct page limit, 15 or 25. 

A: The maximum length of the narrative for this solicitation is 15 pages.  

Q: After reading the announcement I have the following question, per page 7 it appears the award limit is $40,000 for a 12-month duration; however, further down the page it provides additional budget information relating to awards of more than $250,000. I assume the $40,000 is the limit for this particular funding mechanism and the information contained below is just "boiler plate" information relating to any award through DOJ. Is that correct?

A: That is correct. The maximum available under this solicitation is $40,000 although projects can be longer than 12 months.

Q: The solicitation states: "A total of $40,000 may become available for each award made through this solicitation for projects that are usually 12 months in duration." Do you know how many projects are anticipated to be funded?

A: The number of awards to be made and the total amount available is undetermined.

Q: When the solicitation refers to "other public sources," what exactly is this referring to? 

A: Public source data are any data that are readily available to the public from public sources. This includes any publically available data that is not subject to privacy rules and regulations.

Q: I am planning a project that uses a community corrections information system that gathers information on all day reporting center clients, including parolees, for a specific state. I assume the dataset under this solicitation will be shared with the National Archive of Criminal Justice Data (NACJD) after completion of the project; however, is the use of this type of data likely to be given serious consideration or is this solicitation giving preference to data obtained from NACJD?

A: Data already available to the public is secondary data.  Data not already in the NACJD may be acceptable to the peer review panel if the data will be submitted to the NACJD at the end of the project. However, most projects funded under DRP use data that NACJD already has or that is available from another public source.