Submitting Data Under the Data Resources Program
Many recipients of NIJ research funding must submit data resulting from their grant projects to NIJ for archiving with the National Archive of Criminal Justice Data (NACJD).
Submission of the data typically follows these general steps:
- Data archiving strategy — Many NIJ solicitations require applicants to include a data archiving plan as part of their funding application. The plan describes a proposed data management and archiving process, including confidentiality protections and level of effort associated with meeting archiving requirements. Tasks associated with data preparation and archiving are reflected in the proposed project budget and budget narrative sections of the application
- Grantee submits data — At least 90 days before the end of the grant period, the grantee submits the data used for the project through the NACJD website Exit Notice.
- Data review — aData specialists at NACJD review submitted data and documentation and provide a Deposit Review Report to the NIJ grant manager and the NACJD program manager.
- Approval or rejection — The NIJ grant manager determines whether the data can be archived as submitted or need further revision.
- Data revision — If the data as initially submitted require further revision, the grant manager contacts the grantee with specific issues that the grantee, NACJD data specialist, and grant manager work to address. The data are then resubmitted.
- Data archiving — Once approved by the NIJ grant manager, data are processed for inclusion in the archive. Once processed, the data are made available at an appropriate level of protection.
Next section: Protections and Restrictions on Use of Archived Data.
 See the specific requirements as detailed in each solicitation and the funding documentation for every award.
 Because of increased submissions of data sets, not all data are processed for dissemination. Some data are processed only for preservation until they are requested. A study description is always added to the NACJD data collection regardless of how the data are processed and published.
 The level of protection the data require will be determined and described in the Privacy Certificate submitted to and approved by NIJ at onset of the project.