Graduate Research Fellowship Program in Science, Technology, Engineering and Mathematics
Fiscal year 2017 solicitations have closed. NIJ anticipates that award notifications will be made on or before May 8, 2017.
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NIJ’s Graduate Research Fellowship (GRF) program supports doctoral students engaged in research that advances
The Graduate Research Fellowship in Science, Technology, Engineering and Mathematics (GRF-STEM) track is open to doctoral students in STEM fields of study, which include the following disciplines, among others:
- Anthropology (physical)
- Cognitive Science
- Geographical Information Systems
- Information Sciences
- Materials Science
- Mathematical Sciences
The fiscal year 2017 GRF-STEM has closed. To learn about future GRF-STEM solicitations, you can sign up to
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NIJ awards up to $1,000,000 annually in new GRF-STEM fellowships.
Frequently Asked Questions
The following questions and answers should help you prepare your GRF-STEM application:
- Whom do I contact if I have questions?
firstname.lastname@example.org; fax to 301-240-5830; or web chat at
https://webcontact.ncjrs.gov/ncjchat/chat.jsp.For program questions during the open solicitation period, contact the National Criminal Justice Reference Service (NCJRS) Response Center: toll-free at 1-800-851-3420; via TTY at 301-240-6310 (hearing impaired only); email
For technical assistance with submitting an application, call the Grants.gov Customer Support Hot Line at 800-518-4726.
Learn more about required forms and instructions for DOJ grants.
Successful institutional applicants must agree to comply with additional requirements prior to receiving grant funding.
Learn more about these requirements (pdf, 23 pages).
- What is the GRF program?
- The NIJ GRF program supports doctoral students engaged in research relevant to NIJ's criminal justice mission. The GRF program has two tracks, grouped by academic area of study: the Social and Behavioral Sciences program and the Science, Technology, Engineering and Mathematics (STEM) program. Each track issues its own solicitation once per year. The FAQs on this page are specific to the GRF-STEM program.
Read about the Social and Behavioral Sciences GRF.
- When will a new solicitation for the GRF-STEM program be announced?
- The solicitation for the fiscal year 2017 fellowship cycle opened September 12, 2016, and will close on November 21, 2016. NIJ intends to continue to open the GRF-STEM solicitation for applications each fall. Potential applicants should register for updates on the Grants.gov website to be notified when the solicitation is released. Because the specific application requirements may change slightly from year to year, be sure to check the requirements in the current solicitation.
- Who is eligible for a GRF-STEM award?
- Students enrolled full-time in a doctoral program in a STEM discipline, who propose a dissertation project relevant to criminal justice. The applicant academic institution must be fully accredited by one of the regional institutional accreditation commissions recognized by the U.S. Secretary of Education.
Failure to provide verification of current enrollment at the time of application will disqualify an applicant.
Before an awarded fellow can receive GRF-STEM funds, the following must have occurred and be documented in a statement of support from the doctoral student's dissertation committee chair:
Although it is not necessary for students to have accomplished these milestones at the time of application, GRF-STEM funds will not be disbursed until students have successfully completed these milestones. If the doctoral student has already accomplished these milestones at the time of application, then the dissertation committee chair should indicate this in the letter of support.
- The doctoral student must have a formal dissertation committee chair.
- The dissertation committee chair must have accepted the dissertation topic. If submitted at a later date, the dissertation topic must be substantively similar to the fellowship application proposal.
See the Required Documents section for details.
If the doctoral student has not accomplished these milestones at the time of application, then the student’s project timeline should clearly indicate the expected dates by which these milestones will be met, and the student’s faculty advisor, department chair, departmental director of graduate studies or individual with similar responsibilities will be required to submit the statement of support with the application. This statement of support should also explicitly identify the dates by which the doctoral student expects to meet both requirements. Although an award may be made in such cases, access to award funds will be withheld until NIJ receives documentation that the doctoral student has met both milestones.
- Does a doctoral student's non-U.S. citizenship affect eligibility?
- No. The official applicant is the academic institution, not the student. Therefore, the student's citizenship does not affect eligibility. GRF-STEM awards are made only to degree-granting academic institutions in the U.S. and its territories. The sponsoring academic institution must be fully accredited by one of the regional institutional accreditation commissions recognized by the U.S. Secretary of Education.
- What types of research does the GRF-STEM program fund?
- The GRF-STEM program funds dissertation research across a wide range of topics to criminal justice, including the forensic sciences. To apply, students must be enrolled in a doctoral program in a STEM discipline. Successful GRF-STEM applicants must demonstrate how their proposed dissertation research advances basic criminal justice knowledge, practice or policy in the United States.
- How do I apply?
- The official applicant to the GRF-STEM program is the sponsoring academic institution. Students must contact and seek the assistance of their academic institution’s office of sponsored research (or equivalent office). Working with a qualified doctoral student and his or her dissertation committee chair (or intended dissertation committee chair), a representative from the academic institution’s office of sponsored research (or equivalent) must complete and submit the full application package online at Grants.gov. Refer to the solicitation for a full list of required documents.
See the Required Documents section for details.
- Can a university submit applications for multiple Ph.D. candidates under the same solicitation?
- Yes, but a separate application must be submitted for each student.
- Who should be listed as the point of contact or principal investigator on the application?
- If permitted by the academic institution, the doctoral student should be listed as the Principal Investigator (PI). If this is not allowed by the academic institution, the student's dissertation committee chair (i.e., the individual submitting a statement of support) should be listed as the PI, with the student listed as key personnel. An official with signing authority for the sponsoring academic institution should be listed as the authorized representative.
- What does the doctoral student need to provide to his or her academic institution?
- The student must work with a representative in the academic institution’s office of sponsored research (or equivalent) to complete an application and ensure that all forms are submitted by the deadline specified in the solicitation. The student must complete the program narrative and any necessary appendices, as specified in the solicitation.
The student should provide these files to the representative in the academic institution’s office of sponsored research (or equivalent) early enough to ensure that the submission is complete before the deadline specified in the solicitation.
- What must the dissertation committee chair provide?
- The dissertation committee chair (or faculty advisor, department chair, departmental director of graduate studies, or individual with similar responsibilities, as applicable) should provide a statement of support to be included with the application package submitted by the institutional representative.
See the Required Documents section for details.
Failure to provide the statement of support at the time of application will disqualify an applicant.
- What must the sponsoring academic institution provide?
- The sponsoring academic institution must upload all documents, including the Required Documents.
See the Required Documents section for details.
Each file should be descriptively named according to what it contains (e.g., program narrative, appendices, required forms, or budget worksheet and budget narrative). The sponsoring institution must provide verification of current full-time enrollment in a qualifying doctoral program.
- How should a reasonable fellowship start date be selected?
- The proposed start date should be the estimated date on which the student could reasonably begin work under the fellowship, subject to the availability of funds and demonstration both that the student has established a formal dissertation committee chair and that the chair has accepted the doctoral student’s proposed dissertation topic.
As an example, for the 2017 fellowship cycle, NIJ expects that all awards will be announced May 8, 2017. The proposed fellowship start date should be no earlier than August 1, 2017. However, the practical availability of funds may be delayed pending the fulfillment of administrative award conditions. NIJ cautions the doctoral student and academic institution not to depend on any GRF-STEM funds until these requirements have been met.
- May an accredited academic institution apply on behalf of student who is enrolled in a qualifying doctoral program part-time at the time of submission but who will be enrolled full-time beginning the academic term in which fellowship activity was proposed to begin?
- Yes. Under such circumstances, in additional to all other requirements, the institution must submit an official letter stating that it expects that the student will be enrolled full-time in the doctoral degree program beginning the academic term in which fellowship activity is proposed to begin. Be aware that under these circumstances, if an award is made, NIJ will place a condition on the award withholding funds until full-time enrollment is demonstrated for the academic term in which fellowship activity is proposed to begin.
About the Program Narrative
The program narrative is a research proposal outlined as follows. The narrative should include a title page, a table of contents and the main body.
The main body should include:
- Purpose, goals and objectives.
- Review of relevant literature.
- Research design and methods.
- Planned scholarly products.
- Implications for policy and practice.
- Dissemination strategy.
If an applicant institution is
resubmitting a proposal previously presented to NIJ, the program narrative should also contain a resubmit response.
See “Can an applicant institution reapply for a candidate who does not receive an award?” under Review and Awarding.
Please review the format guidelines specified in the solicitation. The program narrative section should not exceed the specified page limit guidelines as stated in the solicitation.
- What should be in the appendices?
- The application appendices should contain:
- Any tools/instruments, questionnaires, tables/charts/graphs or maps pertaining to the proposed project that are supplemental to the main text and any tables/charts/graphs or maps included in the main body of the narrative.
- Curriculum vitae or resumes of the doctoral student and the dissertation committee chair.
- Personal statement from the doctoral student discussing his or her academic background, research experience, career goals and the anticipated role of the fellowship in his or her professional trajectory.
- List of the student’s dissertation committee (if known) and their contact information. The dissertation committee chair should be clearly identified.
- Proposed project timeline and expected milestones.
- Human Subjects Protection paperwork (documentation and forms related to Institutional Review Board (IRB) review, if applicable). Note: Final IRB approval is not required at the time an application is submitted.
Read about NIJ’s human subjects protections requirements.
- Privacy Certificate.
Read NIJ’s privacy certificate guidance.
- A list of any previous and current NIJ awards to applicant organization and investigator(s).
- Letters of cooperation/support or administrative agreements from organizations collaborating in the project, such as law enforcement and correctional agencies (if applicable).
- List of other agencies, organizations or funding sources to which this proposal has been submitted or other fellowships/scholarships to which the doctoral student has applied or from whom the doctoral student expects to receive support during the proposed fellowship tenure (if applicable).
About the Budget
- What is the total amount available for this fellowship?
- Each successful applicant (i.e., the host academic institution) will be awarded a total of up to $50,000. Of this amount, $35,000 is dedicated toward the fellow’s salary/stipend and related costs (e.g., fringe benefits or health insurance). The $35,000 allowance is intended to cover 12 months of such costs at the applicant institution’s discretion.
Up to $15,000 may be awarded to cover the student’s tuition and fees, research expenses, and related costs. Such costs may include any combination of the doctoral student’s tuition and associated fees, project costs, professional society membership fees, or conference travel, among other related expenses. This expense category is not intended to support any administrative or management costs of the academic institution; such expenses, whether direct or indirect, are not allowed and will not be funded.
- How much detail is required in the Budget Detail Worksheet?
- Students should consider working with their representative in the academic institution’s office of sponsored research (or equivalent) to complete the Budget Detail Worksheet and budget narrative. Students are encouraged to consult the OJP Budget Detail Worksheet template.
The Budget Detail Worksheet must be submitted with the application and must clearly show a breakdown of all costs associated with every allowable budget category. All proposed expenses must comply with the
DOJ Financial Guide.
In addition, every budget category listed in the Budget Detail Worksheet must be justified and explained in a budget narrative. The narrative should be easy to follow and understand, be mathematically correct, and correspond with the information and figures in the Budget Detail Worksheet. The narrative should explain how costs were estimated and calculated. The narrative may include tables for clarification purposes and can be provided in a Word document. The Budget Detail Worksheet and budget narrative may be submitted as a single document.
- What are allowable costs that can be included in the project budget?
- GRF-STEM grants include $35,000 annually to cover the student’s salary/stipend and related costs (i.e., fringe benefits or health insurance). These expenses should be explicitly identified in the Budget Detail Worksheet and budget narrative. Each award may also cover up to $15,000 annually for the doctoral student’s tuition and associated fees, project costs, professional society membership fees, or conference travel, among other related expenses. Regardless of the expense, each category must show an itemized listing of expenses, how those expenditures were calculated, and justification for the expense.
Note: the fellowship recipient is eligible for funding only during months of full-time enrollment in the initially identified program leading to a doctoral degree. The budget narrative and budget detail worksheet should reflect the entire proposed project timeline of up to three years, in discrete 12-month increments. However, the SF-424 from should only reflect the first 12 months of funding requested. Awards will initially be made for the first year of funding only. Each additional year of support will require annual demonstration of continued enrollment and a letter from the dissertation committee chair verifying satisfactory progress.
For more information, see the DOJ Financial Guide.
- Is there a cap on indirect costs?
- Direct or indirect administrative or management costs of the applicant university are not allowed under the GRF-STEM program.
- What should be the grant's end date?
- The end date of the project should be a reasonable estimate for the date of submission of the student's successfully defended dissertation to NIJ. The end date may assume a total period of up to five years, but only three full years of GRF-STEM funding will be possible during that period.
- Can the applicant institution submit an unofficial copy of the doctoral student’s academic transcripts?
- Yes. The applicant institution must submit a copy of the student’s graduate academic transcript, which should document current matriculation toward a doctoral degree. Complete undergraduate transcripts must also be submitted. The submission of official transcripts is not required. Please see the current GRF-STEM solicitation for additional information on what an application should include.
- Who should write the Statement of Progress letter?
- The statement of support should be written and signed by the doctoral student's dissertation committee chair (or faculty advisor, department chair, departmental director of graduate studies or individual with similar responsibilities, as applicable).
- What should be included in the statement of support?
- The applicant's dissertation chair (or other appropriate person) must submit a
signed statement of support. The letter should:
- Evaluate the doctoral student’s proposed project.
- Describe the current status of the proposed work.
- Outline any work, academic or otherwise, yet to be completed for the degree.
- Verify the date at which the dissertation research project is expected to be ready to begin.
- Comment on the student’s potential to complete the dissertation successfully.
- Indicate that the doctoral student has his or her full support.
- Describe the dissertation committee chair's role in monitoring the project and present evidence of both the department's and the dissertation committee chair's ability to mentor the doctoral candidates through the completion of their degrees.
- Verify that the dissertation committee chair will review and approve all progress reports prior to their submission to NIJ.
Review and Awarding
- How many GRF-STEM awards does NIJ plan to fund?
- The number of GRF-STEM awards will depend on the availability of funds and quality of applications. NIJ anticipates that up to $1,000,000 will be available annually for approximately 20 new fellows. See past GRF recipients.
- How does NIJ decide which GRF-STEM applications to fund?
- Independent, external peer review panels evaluate all responsive GRF-STEM proposals. Reviewers from across the STEM disciplines are chosen for their expertise in advising graduate student research. These external reviewers read each application and assess the merits of the proposed research against the specific criteria outlined in the solicitation.
An additional internal review process takes place within NIJ. Both the external peer review results and the recommendations of NIJ's program staff are then presented to the NIJ Director, who has the final authority to make awards.
- When will an applicant institution know if its application is selected for funding?
- The application review process (including peer review, decision-making and other considerations) may take up to five months. Notices of award and non-award are sent to the official applicant (i.e., the university). NIJ expects that all applicants will be notified on or before May 8, 2017.
- What are the reporting requirements?
- The reporting requirements for the GRF-STEM program include:
- Quarterly financial reports and annual progress reports throughout the lifetime of the fellowship award.
- A list of citation(s) to all scholarly products that resulted in whole or in part from work funded under the award.
- An official signed copy of the student's dissertation.
- If funded, can the doctoral student work another job (part-time or full-time employment)?
- NIJ does not prohibit fellows from obtaining additional employment. Nevertheless, it is the intent of the program that fellowship support should allow primary efforts to be devoted to dissertation research. Students should check with their university to determine what requirements the university has pertaining to employment while receiving fellowship funds.
- Can the doctoral student accept other awards or stipends?
- Yes, students can receive multiple awards or stipends. However, the student must fully disclose any supplemental funding and support (e.g., research/teaching assistantship, position held under the advisor's grant/project, other private or government fellowships, grants, stipends).
- What happens if the doctoral student has already started dissertation work prior to an award being made?
- Doctoral students who have already started their dissertation research are encouraged to apply. All students meeting the program requirements and enrolled full-time in a qualifying Ph.D. programs may apply at any stage in their graduate careers.
Once eligibility has been established (the student has established a formal dissertation committee and the dissertation committee chair has accepted the student’s dissertation topic), doctoral students are eligible for funding under a GRF-STEM award during their entire tenure of enrollment in the initially identified doctoral program. Commencing doctoral research either before submitting an application for the GRF-STEM or while the application is under review does not necessarily impact the student’s likelihood for receiving an award.
See the Who is Eligible section for more information.
- Can an applicant institution reapply for a doctoral student who does not receive an award?
- Yes. However, a statement must be submitted with the application indicating that it is a resubmission. This statement should describe what changes were made to the application in response to prior peer review feedback.
Date Modified: November 22, 2016